Keep Your Retail Financials In Check with Vend and Xero POS Integration
Vend offers the most feature-rich integration with Xero on the planet. By keeping your POS and Xero accounting platform in sync, you’ll keep your financials in check and streamline your business.
Find out more about Vend & Xero.
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With Vend and Xero together you can see more, know more and do more
Track profitability in real-time
Cost-of-goods-sold (COGS) post to Xero and are tracked as your goods are sold. View your profitability against your wages, rent, marketing, and other expenses to understand your true performance.
Automatically sync daily totals
Save time and money. Daily sales, account sales, payment totals, inventory orders, COGS and customer details sync to Xero. Remove manual data entry and eliminate human error.
Make bank reconciliations simple
Xero uses Vend daily totals to recognize merchant payments coming into your accounts. Account sales and stock orders can also post to Xero. Reconciling is as easy as hitting OK.
Report on financials across stores and channel
Vend maps your tracking categories into Xero, giving you the info you need to report on transactions by outlet. This lets you see and compare the performance of all your stores and sales channels.
Seamlessly integrate your POS system and accounting software
Get all the reports you need
Vend supercharges your Xero reports. Track products, employees and customers and monitor your business health and profitability. Integrate with Tracking Categories to monitor performance by outlet and channel.
Handle cash securely
Reduce risk. Easily view any discrepancies between banked cash deposits and daily cash totals sent to Xero — including cash payments, petty cash withdrawals and float movements.
Easily manage customers & suppliers
Sync your contacts between Vend and Xero. Any changes you make to customer information in Vend will automatically update in Xero.
Vend + Xero integration feature list
What does it do and how does it work for powerful retail?
Why use Vend as your Xero POS and retail management platform?
Sell in-store, online and on-the-go
Open up a shop window to the world with the omnichannel POS perfect for brick & mortar, ecommerce, and mobile retail.
Manage operations efficiently
Control products, prices and customer data across multiple locations, from any connected device.
Report on financials and take action
Track sales, revenue and profit margins by product, brand, staff, or store so you can make the best decisions for your store.
Accelerate your business growth
Scale easily by adding products, staff, registers and stores at the click of a button.
Enjoy award-winning support
From hardware to inventory to growing your business, Vend’s 24/7 global support team is here to help.
Xero is world-leading online accounting software built for small business
Get a real-time view of your cashflow
Log in online anytime, anywhere on your Mac, PC, tablet or phone and see up-to-date financials.
Run your business on the go
Use our mobile app to reconcile, send invoices, or create expense claims – from anywhere.
Reconcile in seconds
Xero imports and categorises your latest bank transactions. Just click OK to reconcile.
Get paid faster with online invoicing
Send online invoices to your customers – and get updated when they’re opened.
Frequently asked questions about Xero and Vend
The Vend-Xero integration is a link between your Vend store and your Xero account that simplifies your store’s accounting by automatically sending daily and account sales, payment totals and invoices from Vend to your Xero accounting system — reducing manual data entry, saving you time and increasing accuracy.
Once set-up you will be able to easily reconcile your payment deposits in your bank account against your sales totals and payment totals from Vend; view sales, payments and posted stock orders; match suppliers payments against stock orders, payments from invoiced customers against account sales; and much more.
For the full breakdown, you can read more here.
They do! When you integrate Xero with Vend, you can import existing Xero customers or suppliers into your Vend account using the ‘Import from Xero' option and your customers will now be linked. Vend then becomes your master platform for adding, editing and maintaining customers.
Click here for more information about customer sync.
Of course. Vend allows you to track sales from each outlet to your Xero Tracking Categories, generating the information needed to report on transactions by outlet or channel so you can drill down into different areas of your business. You can use this feature to see how each of your locations is performing or to compare your in-store sales to e-commerce sales.
The steps to set this up can be found here.
Glad you asked. Every time you make an On Account sale in Vend, an accounts receivable invoice will be automatically created and sent to Xero. This contains an itemised list of all products, total tax amount(s), total sale amount, any payments made against the sale and customer details. The invoice number on the accounts receivable invoice in Xero will match the Vend receipt/invoice number for the On Account sale too.
To learn more about On Account sales, read our guide.
Yes they do. Accounting for stock/inventory costs is important to help you understand whether your retail business is making money. This information can be used to understand how much your stock costs you, and how much your inventory is worth. When you're processing your stock orders through Vend, you can send these to Xero to create an accounts payable invoice in Xero.
Find more about Vend-Xero stock management here.
Vend’s Xero integration is available on Vend’s Pro and Enterprise plans.
Customers on the Lite plan wanting to integrate with Xero can upgrade their plan to access the integration.
Click here for plan information and pricing.
You can use both Vend and Xero on your Mac or PC and iPad.
Vend also has an iOS Register app for iPad and Scanner app for iPhone/iPod.
You can find a list of recommended hardware and computer specs here.
We’d be happy to help! Register your interest in Vend POS + Xero or book a callback and an expert will be in touch shortly.
Are you a bookkeeper or accountant who works with Xero?
You’ll love Vend’s advisor program. Vend’s Advisor program is designed for busy accountants and bookkeepers who want to provide their retail clients with the best solutions and services, with no support obligation. Refer your retail clients to Vend, earn commission, and save yourself and your clients hours of work every week.